In certain emergencies, students, faculty, and staff may need to be temporarily relocated or provided with an assembly area. Test your fire alarm system to determine if it can be heard by all employees. (Attach Emergency Response Agreement if available) * - N/A. The plan should also include a process for damage assessment, salvage, protection of undamaged property and cleanup following an incident. Refer to Emergency Response Plan Procedures and Emergency Response Form Type “A” Medical (see Attachment A). The Emergency Response Procedures for Boston University are as follows: 6.1. This includes the campus telephone system, access to 911, voice mail services, operator/directory assistance services, cellular and paging services, Automatic Call Distribution (ACD) services, and cable plant and wire facilities and management of Verizon Communications support staff. Expanded the role of the Information Officer to include the social media team. An emergency poses an immediate risk of significant harm to health, life, property or the environment. Evaluate potential shelters and conduct a drill to see whether shelter space can hold all employees. Large incidents usually start small and Boston University utilizes the BU Incident Notification System to alert key personnel of a situation that may warrant their attention. Coronavirus: What Do We Know? If the situation warrants immediate action, Public Safety will initiate the appropriate steps to protect the lives and property of Boston University students, patients, visitors, faculty, staff and the community. Guidance for the development of an emergency response plan can be found in this step. In certain emergencies, building occupants and the university community as a whole may be asked to stay inside (shelter-in-place). The Incident Commander will make the declaration only after consultation with the President, Provost or Senior Vice President. Protective actions for life safety include: Your emergency plan should include these protective actions. When employees are evacuated from a building, OSHA regulations require an accounting to ensure that everyone has gotten out safely. If a tornado warning is broadcast, everyone should be moved to the strongest part of the building and away from exterior glass. 6.14. The second priority is the stabilization of the incident. In certain emergencies buildings may have to be evacuated. All stairwells serve as an “area of refuge” and are protected by two-hour fire rated walls and fire rated doors, providing doors are kept closed. It recognizes that Americans all share responsibility for the nation’s security and should always be aware of the risk of, and what they should do if, a terrorist attack occurs in the United States. Currently, all public buildings are required to formulate a FEP for their building. another location. What Should We Be Doing? As necessary, the Command Center will utilize e-mail communications. Updated the location of Occupational and Environmental Health on the Medical Campus. A plan should be established and resources should be on hand, or quickly, available to prepare a facility. Some severe weather events can be forecast hours before they arrive, providing valuable time to protect a facility. The Incident Command Response Team consists of representatives listed above as well as others with the authority to allocate resources in order to appropriately respond to an emergency. Have everyone remain sheltered until public officials broadcast that it is safe to evacuate the building. At the very least, every facility should develop and implement an emergency plan for protecting employees, visitors, contractors and anyone else in the facility. TYPES OF EMERGENCY PLANS : On-site plan : This will be the responsibility of the works management to formulate it. EMERGENCY RESPONSE PLAN December 2016 9 command structure, the Public Health Incident Management System (PHIMS), is NIMS compliant. Local, regional, and state public safety authorities response will complement the university’s response as necessary. Have a list of employees and maintain a visitor log at the front desk, reception area or main office area. This information will be updated as new information is received, with a minimum time-frame of 30-minutes. These actions are considered “property conservation”—an important part of the emergency response plan. This section deals primarily with two types of assessment: rapid initial assess-ments to establish the nature and scale of the emergency and the likely need for exter-nal assistance; and detailed sector assessments to plan, implement and coordinate a response. If you are a tenant in multi-tenanted building, coordinate planning with the building manager. National Terrorism Advisory System Much of the following guidance is directed to building owners and facility managers. Sick or injured patients could be evaluated, managed, and/or transferred. There are many offices and departments within the university that play important roles in large-scale emergencies on campus. An understanding of what can happen will enable you to determine resource requirements and to develop plans and procedures to prepare your business. Water control structure/dam/levee failure, Windstorm, tropical cyclone, hurricane, tornado, dust storm, Lightning strikes (wildland fire following), Pandemic/Infectious/communicable disease (Avian flu, H1N1, etc. The Boston University emergency information lines and websites will have updated information regarding the status of the emergency for faculty, staff, students, parents, and alumni: Pertinent information will also be posted in the university’s homepage, and if possible, broadcast on WBZ 1030 AM, WRKO 680 AM, WBMX 98.5 FM, or WBUR 90.9 FM. For most businesses, seminars take place in the form of new hire orientation or onboarding. This process involved many people across the institution working together: collections managers and conservators, facilities staff, and administrators. To “shelter in place,” or stay in a safe place protected from outside hazards, close the doors and windows and shut-down building air intake systems. The software utilizes an integrated database to provide significantly improved plan maintenance and navigation functionality, maximizing the effectiveness and usability of each response plan. Sound the evacuation signal during planned drills so employees are familiar with the sound. In the event of an emergency situation, the following areas could be used as triage / treatment areas. OGC, in concert with EHS, also represents Boston University with regulatory agencies and other governmental entities. Human Resources advise departments as to pay procedures resulting from the decision. If appropriate, the Command Center phone number will be provided to outside agencies such as the Boston Fire Department or Boston Emergency Operations Center. If loud “pops” are heard and gunfire is suspected, every employee should know to hide and remain silent. Emergency Management records are maintained by EM in their original paper form and are also stored electronically in the EM archives or in the Research Information Management System (RIMS). NTAS Alerts will only be issued when credible information is available. Interim Guidance for Businesses and Employers to Plan and Respond to 2019 Novel Coronavirus (2019-nCoV), February 2020, Mayor Walsh’s update on Construction, BPL, and BCYFÂ, Massachusetts Department of Public Health, U.S. Department of State Travel AdvisoriesÂ, World Aware Travel Restrictions by Country, World Aware Travel Restrictions by Airlines, Updated University-Sponsored Travel Policy, Travel Guidance, and Compliance Expectations, Important Updates on Compliance with COVID-19 Health and Safety Protocols, Staying safe and healthy, our shared responsibility, COVID-19 Testing Protocols and Compliance, Coffee Chat with Your Friendly GMS Staff Member, The Crisis in Washington/American Politics and How to Respond: A Panel Discussion and Forum, Virtual Information Session - Master's Programs, http://www.redcross.org/preparedness/cdc_english/Sheltering.asp, Deletion of Executive Vice President and replacement with Incident Commanders, Addition of Crisis Action Team to the definitions and changed Phase A Emergency to Phase A Advisory, Change verbiage from Phase A Emergency to Phase A Advisory, Changed Emergency Planning to Emergency Management, Added wording on shelter in place during active shooter or workplace violence, Replaced EHS “safe” line with BU Today for emergency updates, Deleted “and infirmary” from the Student Health Services section. Since outside agencies such as the Fire Department usually provide information to the media directly, PR will identify outside agency spokespersons and coordinate information dissemination with them. Boston University’s Emergency Response Plan has been designed to respond to all types of hazards and large-scale emergencies. The Incident Commander will temporarily assign a member of the Command Center to answer and manage the telephones until permanent support can be summoned. Serve as liaison with the On-Scene Commander and outside agency spokespersons, PR staff may designate other staff, based on expertise and command of current information to speak to reporters, Occupational Health and Safety Administration, Boston Medical Center Emergency Management, Boston Mayor’s Office of Emergency Management, Massachusetts Emergency Management Agency, Boston /Brookline/Cambridge Fire Departments, School of Public Health Auditorium in the Evans basement. Public emergency services have limited knowledge about your facility and its hazards. Additionally, RL will insure that evacuated students (and their parents) receive information concerning the cause and duration of the evacuation, and that they receive appropriate and necessary resources during the crisis, such as alternate accommodations and counseling services if necessary. The Support Branch is a branch within the Logistics Section responsible for providing personnel, equipment, and supplies to support incident operations and includes, as needed, Supply, Facilities, and Ground Support Units. Determine whether external resources have the information they would need to handle an emergency. Document available resources. Plan … The Operations Chief is tasked with the direct management of all incident-related tactical activities for an assigned operational period. Consider purchasing an Emergency Alert System radio - available at many electronic stores. 6.9. 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